PLANNING FOR THE OLYMPIC GAMES

Any major sporting event, such as the Olympic Games, usually coincides with a rise in absence and last minute requests for leave.

The Games may also cause disruption and problems getting to work. This is of no surprise if you consider that there are in excess of 400,000 overseas visitors expected, not to mention over 15,000 competitors and thousands of workers.

So if you have not already done so, it may be worth considering any steps you need to take to make sure your workplace continues to run smoothly.

Here are just a few areas to consider:

  • Managing attendance: Talk to employees now about their plans. Confirm your policy on holiday and leave. This may be a ‘first come, first served’ policy for booking holiday. You may consider increasing the number  of people you can allow to have time off during this period and run with a skeleton staff. Whatever your plans, make sure you confirm your policy.
  • Work flexibly: Whether or not you currently have flexible working in your business, it may be something to consider, even as a short-term measure. This may include allowing some people to work from home (if possible).
  • Deal with conduct issues: There may be problems around staff watching lengthy coverage via their computers or logging on to the internet frequently to get the latest news. Confirm your policy around this.
  • TV coverage: You may wish to provide a TV for popular events, but      remember you need a TV Licence!
  • Travel: Think about how staff will get to work if there is an increase in congestion. Also trains and buses might be operating different timetables. Have employees looked at arranging alternative routes or travel methods to get in and get home? Make sure your staff know how to get in touch with you if they are unable to get      into work and that you have a means of communicating with them if difficulties      arise. A more flexible approach to matters such as working hours and work      location may be appropriate if you experience disruption because of travel.
  • Travel during the day: If any of your staff need to travel to clients (or meetings) during the day or as part of their job role they may experience severe delays or problems if travel takes them close to events. You may need to re-schedule work or meetings in order to avoid problems.
  • Managing work and deadlines: Consider how you can deal with the workload in the event of staff being absent. Do you need to let your employees know if any deadlines are at risk?

Sunday Trading restrictions will be suspended during the Olympic and Paralympics Games

The Sunday Trading restriction which limits the Sunday opening hours for some shops to six continuous hours between the hours of 10am and 6pm is to be suspended during the Games.

The suspension is for eight consecutive Sundays which will start on 22 July and end 9 September 2012. This is a temporary measure and applies to England and Wales.

Shop workers will still have the statutory right to opt-out of Sunday working during this period. The opt-out notice period has been reduced from three months to two months and employees who do not wish to work on any of the eight Sundays must have given notice on or before 22 May 2012.

How long?

Remember the games run from 27th July to 12th August – shortly followed by the Paralympics which run from 29th August to 9th September. Disruption could be caused throughout or at any time during this period…

 

Article kindly provided for Apple Accounting Services Ltd by Practicalhr – www.practicalhr.co.uk

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